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TGDC
Plenary Meeting, May 21-22, 2007
MEETING PROCEDURES
Memorandum
Date:
May 9, 2007
To:
Chair and Members
Technical Guidelines Development Committee ('TGDC")
From:
Allan C. Eustis, TGDC Secretariat
Re:
TGDC Plenary Meeting Procedures
This
memorandum explains meeting procedures for the May 21-22, 2007
TGDC meeting. Included is a discussion of how business will be
presented, and how TGDC members can effectively participate in
the process.
This
will be a public meeting of a federal advisory committee. Various
notices and other administrative tasks have been accomplished
so that the proceedings will comply with applicable statutes.
Further, directives of the Election Assistance Commission ("EAC")
and TGDC to conduct matters with as much transparency as possible
have been observed. The meetings will take place pursuant to Roberts
Rules of Order, Newly Revised; to the extent such rules are consistent
with the Help America Vote Act ("HAVA"). Only members
of the TGDC may speak during the meeting, with the exception of
guests or NIST and EAC staff invited to provide information or
clarification. Members of the public who have comments on the
proceedings or any other aspect of TGDC operations are invited
to share these comments by visiting the TGDC web site at http://vote.nist.gov/.
The
Meeting in Brief
After introductory information and the normal parliamentary consideration
of quorum, agenda, minutes, and logistical matters, the attending
EAC Commissioners shall address the TGDC, followed by a question
and answer discussion. Subsequently, NIST staff will present an
update on the status of work on the voluntary voting systems guidelines
for 2007 (VVSG 2007) and a summary of activities since the March
2007 plenary session.
The
rest of Monday, Day 1 of the plenary and most of Tuesday, Day
2 will involve the presentation of draft VVSG sections from each
of the three working subcommittees: Security and Transparency;
Core Requirements; and Human Factors.
On
Tuesday, Day 2, the TGDC will also review outstanding issues that
cross cut each of the three working subcommittees. In the second
morning session, TGDC Chair, Dr Jeffrey will initiate a discussion
of "next steps" for formally approving the next iteration
of the VVSG by the Committee. The meeting will adjourn following
a determination of consensus on final editing and approval of
the next iteration of the VVSG.
Draft
VVSG Reports
Each
TGDC member will have received written reference materials on
topics pertinent to security, human factors core requirements
and testing at least one week in advance of the TGDC plenary session.
This information will also be posted publicly on the NIST website.
A presentation will be made by NIST staff on each draft VVSG section,
and the combination of the applicable written draft and live presentation
is the "Report " on that topic. Each Report responds
to specified TGDC Resolutions adopted during previous TGDC meetings.
The
purpose of the draft VVSG Report review is to assure that NIST
staff is developing its work product in accord with the intent
of the TGDC as expressed in the TGDC Resolutions. At the conclusion
of each presentation, TGDC members can ask questions of the NIST
staff presenter, and will be provided an opportunity to discuss
potential supplemental directions or corrections. The TGDC may
also be requested to consider or choose between alternative approaches.
If supplemental directions or corrections are necessary, the Chair
will attempt to obtain unanimous consent on the matter. If unanimous
consent is not possible, an oral or written motion stating supplemental
directions or corrections may be made.
If
no supplemental directions or corrections are issued with respect
to a Draft VVSG Report, NIST staff will continue to develop technical
support and related work product consistent with the Preliminary
Report.
Draft
VVSG Reports, and work product that is developed in connection
with them, do not form part of a future set of recommendations
to the EAC, unless specifically adopted as such during meetings
of the TGDC.
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